Setting up Payments
Overview of Package Types
Package types are used to configure payments in Taramala. There are three types of package types.
- Punch cards allow students to make an up front payment for classes generally at a reduced price.
- Drop ins allow students to pay for a single class without need for a punch card.
- Subscriptions allow students to pay monthly for unlimited classes.
Prices for studio punch cards and drop ins can be set up in the 'Packages' section under the Setup tab.
Setting up Punch cards
Create and edit packages for punch cards with pricing and the amount of classes for each punch card. The default expiration time for the card can optionally be specified here as well.
Use of Payment Codes
A payment code (CODE in the picture above) is used to distinguish the type of payment that is visible in an attendance list. For example, in the picture below a student has used a 5a class card, a 10 class card to pay for classes and also there was a free class. A '5' for the 5 class code was used to distinguish both punch card types.
Setting up Punch card Expirations
Note that this expiration is just a default, the expiration date for a punch card can always be modified by editing the student's punch card directly.
When a punch card for a student expires, Taramala sends an email to the student letting them know. This email is sent roughly a month before it expires. These emails can be customized in the Email Notifications tab.
Setting up Unlimited Punch Cards
To setup a card that acts like a six month pass where for that time period a student can take as many classes as she likes, do the following:
- Go to Setup and select the 'Packages' section,
- Click the '+' button to create a package and edit it as shown in the picture below. Set the class count to be some large number greater than 300. Note how the expiration is 6 months.
When a student purchases this type of card, there status will reflect different on the student schedule to indicate that they have umlimited classes for a time period as shown below.
Setting up Dropins
Dropins allow a student to pay for a single class. Rather than being purchased separately like a punch card, they are provided as an option when a student registers for a class if the the student does not already have an active punch card or subscription.
Why use Dropins?
Drop ins allow students to pay for a single class without need for a punch card. A good example of this is when a new student shows up for a class in-person at the studio. Rather than purchasing a punch card, she simply pays for this class. This is what a dropin package type is used for.
Why aren't drop ins available as an option to purchase like punch cards and subscriptions?
Without dropin support students need to first buy a punch card and then use it to register for a class. With drop ins, no punch card purchase is necessary. They just pay for the class.
Unlike punch cards, dropins are not closely tied to a single class. If you would like 'purchase drop in' as an option for purchase on the schedule widget, you can create a Punch card for just one class.